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Inviting Stores

This guide explains how to invite game stores to join your Spicerack organization, establish partnerships, and manage store relationships.

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Benefits of Store Partnerships

Partnering with stores in Spicerack provides several advantages:
  • Coordinate events across multiple locations
  • Share player data (with appropriate permissions)
  • Cross-promote tournaments and products
  • Create store-specific leaderboards
  • Analyze performance across locations

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Preparing to Invite Stores

Before sending invitations:
  1. Configure your organization’s store partnership settings
  2. Prepare any onboarding materials or documentation
  3. Define the partnership terms and expectations

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Sending Store Invitations

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Method 1: Direct Invitation

  1. Navigate to Stores in your admin dashboard
  2. Click Invite Store
  3. Fill in the store information:
    • Store name
    • Contact email
    • Contact person
    • Store location (optional)
  4. Add a personalized message explaining the benefits
  5. Select the partnership level
  6. Click Send Invitation
Create shareable invitation links for multiple stores:
  1. Go to Stores > Invitations
  2. Click Create Invitation Link
  3. Configure link settings:
    • Default partnership level
    • Expiration date
    • Usage limit
  4. Generate and copy the link
  5. Share through email or other communication channels

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Managing Pending Invitations

Track and manage outstanding invitations:
  1. Navigate to Stores > Invitations
  2. View all pending invitations
  3. For each invitation, you can:
    • Resend the invitation
    • Edit invitation details
    • Cancel the invitation
    • View invitation status

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Store Onboarding Process

When a store accepts your invitation:
  1. The store owner/manager receives an email with a link
  2. They create a Spicerack account or log in to an existing account
  3. They complete the store profile setup:
    • Store details
    • Operating hours
    • Amenities and features
    • Social media links
  4. The store can then connect to your organization

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Approving Store Partnerships

For stores that have accepted invitations:
  1. Go to Stores > Pending Approval
  2. Review the store’s information
  3. Choose to:
    • Approve the partnership
    • Request additional information
    • Reject the partnership

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Partnership Levels

Spicerack supports different levels of store partnerships:
  • Premier Partner: Full integration with all features
  • Standard Partner: Event coordination and basic features
  • Affiliate Partner: Limited integration, mainly for event listings
  • Custom Partnerships: Tailored to specific needs
To set or change a store’s partnership level:
  1. Go to the store’s profile in your admin dashboard
  2. Select Edit Partnership
  3. Choose the appropriate level
  4. Save changes

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Managing Store Users

Control which store staff have access to your organization:
  1. Navigate to the store’s profile
  2. Select the Users tab
  3. Manage user permissions:
    • Add new users
    • Remove users
    • Modify access levels

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Terminating Store Partnerships

If needed, end a store partnership:
  1. Navigate to the store’s profile
  2. Click Partnership Settings
  3. Select End Partnership
  4. Choose options for data handling
  5. Confirm the termination