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Team Management

This guide covers how to set up and manage your organization’s team in Spicerack, including adding users, assigning roles, and configuring permissions.

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Team Management Overview

Effective team management allows you to:
  • Delegate responsibilities to team members
  • Control access to sensitive information
  • Manage who can perform specific actions
  • Track user activity across your organization
  • Ensure operational continuity

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User Roles in Spicerack

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Default Roles

Spicerack includes several predefined roles:
  • Owner: Complete access to all settings and features
  • Admin: Full administrative access to most settings
  • Event Manager: Can create and manage events
  • Moderator: Limited administrative rights for community management
  • Staff: Basic access for event operations
  • Member: Standard user access

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Accessing Role Management

  1. Navigate to Organization > Team > Roles
  2. View existing roles and their permissions
  3. Create new roles or modify existing ones

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Inviting Team Members

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Adding New Users

  1. Go to Organization > Team > Members
  2. Click Invite User
  3. Enter the user’s email address
  4. Select their role
  5. Add a personal message (optional)
  6. Click Send Invitation

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Managing Pending Invitations

  1. Navigate to Organization > Team > Invitations
  2. View all pending invitations
  3. Options include:
    • Resend invitation
    • Cancel invitation
    • Edit role before acceptance

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Managing Existing Users

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Viewing Team Members

  1. Go to Organization > Team > Members
  2. See a list of all active users
  3. Filter by:
    • Role
    • Status (active/inactive)
    • Departments
    • Join date

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Editing User Details

  1. Find the user in the team members list
  2. Click on their name or the Edit button
  3. Update their information:
    • Name
    • Contact details
    • Profile picture
    • Department assignment
  4. Save changes

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Changing User Roles

  1. Locate the user in your team list
  2. Click the Role dropdown next to their name
  3. Select the new role
  4. Confirm the change

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Deactivating Users

When a team member leaves your organization:
  1. Find the user in the team members list
  2. Click the Options menu
  3. Select Deactivate User
  4. Choose what to do with their content:
    • Reassign to another user
    • Archive
    • Delete
  5. Confirm deactivation

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Creating Custom Roles

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Building a New Role

  1. Navigate to Organization > Team > Roles
  2. Click Create New Role
  3. Provide a role name and description
  4. Set permissions for each category:
    • Events and tournaments
    • Community management
    • Financial operations
    • User management
    • Content and communication
    • System settings
  5. Save the new role

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Duplicating and Modifying Roles

To create a variation of an existing role:
  1. Find the role in your roles list
  2. Click the Duplicate button
  3. Modify the permissions as needed
  4. Give the role a new name
  5. Save changes

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Permission Management

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Permission Categories

Spicerack organizes permissions into functional categories:
  • Events: Creating, editing, and managing tournaments
  • Users: Managing player and staff accounts
  • Communications: Sending emails and announcements
  • Content: Creating and editing website content
  • Reports: Accessing analytics and reports
  • Settings: Changing organization configuration

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Setting Granular Permissions

For custom roles, set specific access levels:
  1. Navigate to Organization > Team > Permissions
  2. Select a role to configure
  3. For each permission, choose:
    • No Access
    • View Only
    • Edit
    • Full Control
  4. Save permission settings

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Team Activity Monitoring

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Activity Logs

Track actions taken by team members:
  1. Go to Organization > Team > Activity
  2. View the activity log showing:
    • User actions
    • Timestamps
    • Affected items
    • IP addresses
  3. Filter by user, action type, or date range

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Security Alerts

Set up notifications for sensitive actions:
  1. Navigate to Organization > Team > Security
  2. Configure alerts for actions like:
    • Role changes
    • Permission updates
    • Settings modifications
    • Financial operations
  3. Choose notification recipients
  4. Save alert settings

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Team Organization

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Departments and Groups

Create team sub-structures:
  1. Go to Organization > Team > Departments
  2. Click Add Department
  3. Name the department and add a description
  4. Assign team members
  5. Set department managers
  6. Configure department-specific permissions

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Team Hierarchy

Establish reporting relationships:
  1. Navigate to Organization > Team > Hierarchy
  2. Use the visual editor to create your team structure
  3. Drag and drop users to establish reporting lines
  4. Save the organizational chart