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Team Management

This guide covers how to set up and manage your organization’s team in Spicerack, including adding users, assigning roles, and configuring permissions.

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Team Management Overview

Effective team management allows you to:

• Delegate responsibilities to team members
• Control access to sensitive information
• Manage who can perform specific actions
• Track user activity across your organization
• Ensure operational continuity

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User Roles in Spicerack

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Default Roles

Spicerack includes several predefined roles:

• Owner: Complete access to all settings and features
• Admin: Full administrative access to most settings
• Event Manager: Can create and manage events
• Moderator: Limited administrative rights for community management
• Staff: Basic access for event operations
• Member: Standard user access

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Accessing Role Management

1. Navigate to Organization > Team > Roles
2. View existing roles and their permissions
3. Create new roles or modify existing ones

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Inviting Team Members

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Adding New Users

1. Go to Organization > Team > Members
2. Click Invite User
3. Enter the user’s email address
4. Select their role
5. Add a personal message (optional)
6. Click Send Invitation

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Managing Pending Invitations

1. Navigate to Organization > Team > Invitations
2. View all pending invitations
3. Options include:
   • Resend invitation
   • Cancel invitation
   • Edit role before acceptance

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Managing Existing Users

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Viewing Team Members

1. Go to Organization > Team > Members
2. See a list of all active users
3. Filter by:
   • Role
   • Status (active/inactive)
   • Departments
   • Join date

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Editing User Details

1. Find the user in the team members list
2. Click on their name or the Edit button
3. Update their information:
   • Name
   • Contact details
   • Profile picture
   • Department assignment
4. Save changes

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Changing User Roles

1. Locate the user in your team list
2. Click the Role dropdown next to their name
3. Select the new role
4. Confirm the change

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Deactivating Users

When a team member leaves your organization:

1. Find the user in the team members list
2. Click the Options menu
3. Select Deactivate User
4. Choose what to do with their content:
   • Reassign to another user
   • Archive
   • Delete
5. Confirm deactivation

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Creating Custom Roles

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Building a New Role

1. Navigate to Organization > Team > Roles
2. Click Create New Role
3. Provide a role name and description
4. Set permissions for each category:
   • Events and tournaments
   • Community management
   • Financial operations
   • User management
   • Content and communication
   • System settings
5. Save the new role

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Duplicating and Modifying Roles

To create a variation of an existing role:

1. Find the role in your roles list
2. Click the Duplicate button
3. Modify the permissions as needed
4. Give the role a new name
5. Save changes

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Permission Management

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Permission Categories

Spicerack organizes permissions into functional categories:

• Events: Creating, editing, and managing tournaments
• Users: Managing player and staff accounts
• Communications: Sending emails and announcements
• Content: Creating and editing website content
• Reports: Accessing analytics and reports
• Settings: Changing organization configuration

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Setting Granular Permissions

For custom roles, set specific access levels:

1. Navigate to Organization > Team > Permissions
2. Select a role to configure
3. For each permission, choose:
   • No Access
   • View Only
   • Edit
   • Full Control
4. Save permission settings

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Team Activity Monitoring

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Activity Logs

Track actions taken by team members:

1. Go to Organization > Team > Activity
2. View the activity log showing:
   • User actions
   • Timestamps
   • Affected items
   • IP addresses
3. Filter by user, action type, or date range

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Security Alerts

Set up notifications for sensitive actions:

1. Navigate to Organization > Team > Security
2. Configure alerts for actions like:
   • Role changes
   • Permission updates
   • Settings modifications
   • Financial operations
3. Choose notification recipients
4. Save alert settings

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Team Organization

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Departments and Groups

Create team sub-structures:

1. Go to Organization > Team > Departments
2. Click Add Department
3. Name the department and add a description
4. Assign team members
5. Set department managers
6. Configure department-specific permissions

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Team Hierarchy

Establish reporting relationships:

1. Navigate to Organization > Team > Hierarchy
2. Use the visual editor to create your team structure
3. Drag and drop users to establish reporting lines
4. Save the organizational chart