> ## Documentation Index
> Fetch the complete documentation index at: https://docs.spicerack.gg/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Convention Events

> How to add and manage events within your convention

# Managing Convention Events

This guide covers how to add and manage events within your convention, including tournaments, panels, and other activities.

## Adding Events to Your Convention

1. Navigate to your convention in the admin dashboard
2. Select the **Events** tab
3. Click **Add Event** to create a new event

## Event Types

Spicerack supports different types of convention events:

### Tournaments

For competitive gaming events:

1. Select **Tournament** as the event type
2. Configure tournament-specific settings:
   * Format (Swiss, Single/Double Elimination, etc.)
   * Number of rounds
   * Prize structure
   * Registration requirements

### Panels and Presentations

For informational sessions:

1. Select **Panel** as the event type
2. Configure panel details:
   * Speakers/presenters
   * Duration
   * Audio/visual requirements
   * Seating capacity

### Social Events

For non-competitive gatherings:

1. Select **Social Event** as the event type
2. Configure event details:
   * Activity description
   * Capacity limits
   * Any special requirements

## Scheduling Events

1. Set the event date and time
2. Assign a venue room or space
3. Specify duration
4. Consider buffer time between events
5. Check for scheduling conflicts with the **Schedule View**

## Event Visibility and Registration

Configure how attendees discover and register for events:

* **Event Visibility**: Set whether the event is visible to all attendees or restricted
* **Registration Requirements**:
  * Convention ticket required
  * Additional cost
  * Capacity limitations
  * Pre-registration necessary

## Managing Event Staff

Assign staff roles for each event:

1. Go to the **Staff** section of the event
2. Click **Add Staff Member**
3. Assign roles:
   * Event coordinator
   * Judge (for tournaments)
   * Check-in staff
   * Technical support

## Event Communication

Send updates to registered participants:

1. From the event dashboard, select **Communications**
2. Choose **Create Announcement**
3. Select your audience:
   * All registered participants
   * Staff only
   * Custom group
4. Compose and send your message

## Checking in Participants

1. When the event begins, navigate to the event in your admin panel
2. Select the **Check-in** tab
3. Use the search bar to find participants by name
4. Mark them as checked in

## Post-Event Management

After your event concludes:

1. Upload results (for tournaments)
2. Send thank-you messages to participants
3. Gather feedback through the post-event survey tool
4. Download attendance and participation data